The Best WorkflowMax Alternatives 2024

By Forecast Team

WorkflowMax is shutting down which means you may need to look elsewhere for a project management tool. Don’t worry though, there are plenty of WorkflowMax alternatives out there that can do the same thing as WorkflowMax and in some cases may be better suited for your business. In this short article we list some of the best WorkflowMax alternatives around for you to consider.

What is replacing WorkflowMax?

According to BlueRock they aim to have a new product available in early 2024. You can have a look through the WorkflowMax website for more information about this.  But, in the meantime if you are looking for an alternative we have compiled our list of favourites.

Our top WorkflowMax Alternatives

If you're now looking for an alternative platform to WorkflowMax then we have put together a list of our top project management and resource management software platforms to consider.

1. is  AI project management software known for its advanced features and AI-powered capabilities. It offers a comprehensive suite of tools for project planning, resource scheduling, time tracking, and real-time project insights. With its intuitive interface and integration capabilities, is an excellent choice for businesses seeking a sophisticated project management solution.

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 Key Features:

  • AI-powered resource scheduling
  • Time tracking with real-time insights
  • Project planning and scheduling tools
  • Customizable reporting and analytics
  • Seamless integration with third-party tools and services

2. Asana

Asana is a popular project management tool that excels in task management and team collaboration. It offers a wide range of features including task creation, assignment, due dates, and dependencies, along with timeline visualization for effective project planning. With its user-friendly interface and extensive integration ecosystem, Asana is suitable for teams of all sizes and industries.

Asana Screenshot-1

 Key Features:

  • Task creation, assignment, and prioritization
  • Timeline visualization for project planning
  • Collaboration features such as comments and file attachments
  • Integration with popular third-party apps and services
  • Customizable project views and templates

3. Trello

Trello is a highly flexible project management tool based on the Kanban methodology. It allows users to organize tasks and workflows visually using boards, lists, and cards. Trello's customizable workflows and collaboration features make it a preferred choice for teams looking for simplicity and flexibility in project management.

what is trello

 Key Features:

  • Kanban boards for visual task management
  • Customizable workflows with boards, lists, and cards
  • Collaboration features such as comments and attachments
  • Integration with third-party apps and services
  • Task automation through Power-Ups and Butler commands

4. is a versatile work operating system that offers customizable workflows, visual project boards, and automation features. It provides users with the flexibility to tailor project management processes to their specific needs, along with integration options to streamline collaboration and workflow efficiency.


 Key Features:

  • Customizable project workflows and boards
  • Visual project timelines for tracking progress
  • Automation features for task management
  • Integration with popular tools and services
  • Customizable dashboards and reporting capabilities

5. Basecamp

Basecamp is a renowned project management and team collaboration platform known for its simplicity and focus on communication. It provides users with centralized communication channels, task management tools, and document collaboration features. Basecamp's straightforward approach to project management makes it a suitable choice for teams seeking streamlined communication and task organization.


 Key Features:

  • Centralized communication through message boards and chat
  • Task lists for organizing and tracking project tasks
  • Document collaboration with file sharing and commenting
  • Schedule management with project calendars and milestones
  • Simple and intuitive user interface

6. Zoho Projects

Zoho Projects is a comprehensive project management software suite offering robust task management, Gantt charts, time tracking, and integration with other Zoho applications. It provides users with the flexibility to customize project workflows and gain insights into project performance through interactive dashboards and reports.


 Key Features:

  • Task management with task lists and dependencies
  • Gantt charts for visualizing project timelines
  • Time tracking for accurate project billing
  • Integration with other Zoho applications for seamless workflow
  • Customizable dashboards and reporting tools

7. Teamwork

Teamwork is a feature-rich project management software that excels in task management, resource allocation, and collaboration. It offers customizable task lists, resource management tools, and collaboration features such as file sharing and comments. With its customizable dashboards and integration capabilities, Teamwork provides teams with the tools they need to stay organized and productive.


 Key Features:

  • Task management with customizable task lists and priority levels
  • Resource allocation and workload management tools
  • Collaboration features including file sharing and comments
  • Customizable dashboards for tracking project progress
  • Integration with third-party apps and services for enhanced productivity

Tips for when WorkflowMax Shuts Down

So beyond giving you some alternatives, here are some more general top tips for what to do when your software provider is shutting down in case it happens again!

  1. Review Communication from the Software Provider: Keep an eye out for any official communication from the software provider regarding the shutdown. This communication may include details about the shutdown timeline, data migration options, and any available support resources.
  2. Backup Your Data: Prioritize backing up your data stored within the software platform. Ensure that you have copies of essential files, documents, project data, and any other information stored within the software.
  3. Evaluate Alternative Solutions: Research and evaluate alternative software solutions that can meet your needs and seamlessly integrate into your workflow. Consider factors such as features, pricing, user interface, and customer support.
  4. Check for Data Migration Options: Inquire with the software provider about data migration options. Some providers may offer tools or assistance to help users migrate their data to alternative platforms smoothly.
  5. Communicate with Stakeholders: Keep stakeholders, such as team members, clients, or partners, informed about the software provider's shutdown and the steps you are taking to mitigate any disruptions. Open communication can help manage expectations and facilitate a smooth transition.
  6. Plan Transition Timelines: Develop a transition plan outlining timelines for migrating data, training users on new software, and implementing alternative solutions. Consider factors such as project deadlines and ongoing commitments to minimize workflow interruptions.
  7. Seek Support and Assistance: Reach out to customer support or seek assistance from third-party experts if needed. Many software providers offer support resources or may recommend consultants who specialize in data migration and software transitions.
  8. Educate Users on New Software: Provide training and resources to users on how to use the new software effectively. Offer tutorials, documentation, or hands-on training sessions to ensure a smooth transition and minimize productivity disruptions.
  9. Monitor Progress and Feedback: Continuously monitor the transition process and gather feedback from users to identify any challenges or areas for improvement. Adjust your approach as needed to address concerns and ensure a successful transition.
  10. Stay Informed and Flexible: Stay informed about updates from the software provider and remain flexible in adapting to any changes or unforeseen challenges during the transition process. Being proactive and adaptable can help mitigate risks and ensure a successful transition to alternative solutions.

By following these tips, you can effectively navigate the process of transitioning to one of these WorkflowMax alternatives. 

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