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Adeo Group became twice as efficient with a complete platform with both project and resource scheduling connected. No longer do they experience resource bottlenecks with a well-defined project pipeline.

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As a Digital Agency, Adeo Group has projects spanning from software development to Marketing and creative work. They have a more technical process than traditional agencies because they have developed a lot of their own software for their work process. Adeo Group built their own CMS Platform for delivering e-commerce websites, as well as their own customized web solutions.  For Adeo Group, Forecast helps them manage their external and internal projects, and resource planning.


Finding a brilliant combination of managing projects with scheduling

Adeo Group searched for nearly a year to find the right project management tool to fit their work process. As they were exploring the options, Gordon, Director of Adeo Group, found that either SaaS companies were only offering project management or resource management, but the combination of the two was hard to come by. Their need for a project and resource management software stemmed from their need for a comprehensive overview. “We were experiencing a bottleneck because we didn’t know how many resources we had available for our projects,” says Gordon.


We’ve cut down on a lot of different software that we used, so now we only use Forecast. It is much easier for our work process, especially when you’re bringing on new staff members. It’s just one piece of software team members have to onboard.”  -Gordon, Director


Adeo’s Project Management team and the developers meet together with the customers to scope out the project. Gordon explains, “When we bring on new jobs the work gets scoped out in Forecast. We use template projects that we’ve created for different types of projects and we work off of them as a base template, which saves us a lot of time.” Forecast is used for the strategy of the projects and to distribute out all of the project’s files, documents, and information. Everything related to the project is stored within Forecast and everything is in one place.

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As a Digital Agency, Adeo Group has projects spanning from software development to Marketing and creative work. They have a more technical process than traditional agencies because they have developed a lot of their own software for their work process. Adeo Group built their own CMS Platform for delivering e-commerce websites, as well as their own customized web solutions. For Adeo Group, Forecast helps them manage their external and internal projects, and resource planning.



Finding a brilliant combination of managing projects with scheduling


Adeo Group searched for nearly a year to find the right project management tool to fit their work process. As they were exploring the options, Gordon, Director of Adeo Group, found that either SaaS companies were only offering project management or resource management, but the combination of the two was hard to come by. Their need for a project and resource management software stemmed from their need for a comprehensive overview. “We were experiencing a bottleneck because we didn’t know how many resources we had available for our projects,” says Gordon.


We’ve cut down on a lot of different software that we used, so now we only use Forecast. It is much easier for our work process, especially when you’re bringing on new staff members. It’s just one piece of software team members have to onboard.” -Gordon, Director


Adeo’s Project Management team and the developers meet together with the customers to scope out the project. Gordon explains, “When we bring on new jobs the work gets scoped out in Forecast. We use template projects that we’ve created for different types of projects and we work off of them as a base template, which saves us a lot of time.” Forecast is used for the strategy of the projects and to distribute out all of the project’s files, documents, and information. Everything related to the project is stored within Forecast and everything is in one place.

“One thing we have found useful is hours quoted to hours taken, we now understand areas that need more time and on newer upcoming projects we can accurately quote, also it's allowing us to know when to discuss with clients when nearing time/money budgets.” - Gordon, Director

 

Doing more with fewer tools

Over a course of a month, Adeo Group is managing on average around 30 projects at once with teams working across fixed price, retainers and time and material. Internal processes were disjointed for Adeo Group before they consolidated their work into one tool. Their former solutions did not allow them to manage multiple projects, track time directly to the task, or see the full scope of their projects. Having that overview helps to easily manage the different projects and see the full life cycle of the client.

 

“We’ve experienced an extensive increase in transparency within our company. We can see a massive difference in the project’s integrity now that we’re able to accurately report time on the task.” - Gordon, Director

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Time tracking that prevents double work

Getting into the habit of time tracking has been a tremendous benefit for Adeo Group. Teams are able to optimize on time management which was not as visible before as time tracking was done in another platform. As Head of Technology, Jonathan is able to know what everyone is working on in his team and across the whole agency. “The favorite view for me is the Schedule view, I can see what everyone is working on across every project, it makes the projects run smoother because we’re not doing double work.” Jonathan likes that his team is able to reflect on their work and see where they’ve spent their time.

“Everyone in the team now knows what they’re doing before they’re doing it. We didn’t have that overview before.” -Jonathan, Head of Technology

Adeo Group has benefited from reducing their SaaS stacks, breaking down project deliverables and making sure everyone is using the tool effectively with task estimations and time tracking. All in all, knowing which projects each team is working on creates clarity for not only managing projects but for allocating their resources. “Forecast gives us trust in our resources and our team’s availability. Overall, I’d say it’s 100% better from where we were.” - Gordon, Director