Adeo Group became twice as efficient with a complete platform with both project and resource scheduling connected. No longer do they experience resource bottlenecks with a well-defined project pipeline.
As a Digital Agency, Adeo Group has projects spanning from software development to Marketing and creative work. They have a more technical process than traditional agencies because they have developed a lot of their own software for their work process. Adeo Group built their own CMS Platform for delivering e-commerce websites, as well as their own customized web solutions. For Adeo Group, Forecast helps them manage their external and internal projects, and resource planning.
Finding a brilliant combination of managing projects with scheduling
Adeo Group searched for nearly a year to find the right project management tool to fit their work process. As they were exploring the options, Gordon, Director of Adeo Group, found that either SaaS companies were only offering project management or resource management, but the combination of the two was hard to come by. Their need for a project and resource management software stemmed from their need for a comprehensive overview. “We were experiencing a bottleneck because we didn’t know how many resources we had available for our projects,” says Gordon.
We’ve cut down on a lot of different software that we used, so now we only use Forecast. It is much easier for our work process, especially when you’re bringing on new staff members. It’s just one piece of software team members have to onboard.
- Gordon, Director
Adeo’s Project Management team and the developers meet together with the customers to scope out the project. Gordon explains, "When we bring on new jobs the work gets scoped out in Forecast. We use template projects that we’ve created for different types of projects and we work off of them as a base template, which saves us a lot of time.”“Forecast is used for the strategy of the projects and to distribute out all of the project’s files, documents, and information. Everything related to the project is stored within Forecast and everything is in one place.
Joint efforts are aligned and teams are more productive
Forecast is enabling Adeo Groups to maximize each team member’s schedule. Adeo Group has an overview of deliverables and how far along each team is within the timeline of their projects. They have the time estimated in the scope which keeps a flow going from back-end development to front-end development. This has offered new opportunities for their company because they can now fill their pipeline and manage multiple projects at different times. No longer are front-end developers waiting on back-end developers to finish their work. Additionally, clients have the visibility in the system and see the timeline of their projects.
Over the years, I have seen that people don’t understand what tasks to do or when they need to be done, so having that scheduling part is really important for us.
- Gordon, Director